Sales Admininstrator



Job Type



Administration, Customer Service, Other, Sales / Business Development



Our client is seeking a Sales Administrator to support their Commercial & Operations team.

Sales Administrator
Salary: £22,000 - £24,000 per annum
Contract: Permanent
Hours of work: 35 hours per week
Location: Portlethen, Aberdeen

About the organisation
They are a privately owned service company working in the global energy sector with around 35 employees. They are headquartered in Portlethen, Aberdeenshire and provide speciality chemicals and consultancy services to the Global Energy Industry. The Portlethen office houses their Operations, Research & Development and Commercial Operations divisions. They have regional offices located in Dubai and the Netherlands. Their business is in the conventional energy sector (Oil & Gas), but their business is expanding into the Renewable Energy Industries such as Geothermal and Offshore Wind. Their business consists of a dynamic team who strive to provide high quality, responsive service and bespoke solutions to their clients’ challenges and projects.

The role
You will be responsible for handling aspects relating to receiving & processing sale orders by phone and email. You will work with other departments to ensure client orders are manufactured, shipped & delivered in a timely manner. You may also be required to liaise with other business functions performing administrative support as required.

What you will be doing

  • Administrative support for activities of the sales team
  • Support updating sales presentation materials including brochures, product information documents etc.
  • Offering after-sales support to customers.
  • Preparing quotes for potential customers and processing order requests.
  • Keeping customers updated with relevant product information.
  • Great interpersonal skills.
  • Computer literacy and working knowledge of relevant software packages.
  • Excellent written and verbal communication skills.
  • Process orders via email or phone using Sage software system
  • Check data accuracy in orders and invoices.
  • Contact clients to obtain missing information or answer queries.
  • Liaise with the Logistics department to ensure timely deliveries.
  • Maintain and update sales and customer records.
  • Develop monthly report.
  • Communicate important feedback from customers internally.
  • Support with month end accounting. Including collation of monthly figures.

Other responsibilities:

  • Administrative support to other departments including but not limited to:
  • Procurement & Logistics support
  • Input to HSEQ

About you

  • Educated to HNC/HND level would be preferable but not essential.
  • Experience in sales, office or in an administrative position would be beneficial.
  • Excellent communication and time management skills.
  • Friendly and professional with good attention to detail.

Hours of work are 35 per week. The normal working pattern will be Monday to Friday, 8am to 4pm with a one-hour unpaid lunch break each day.

Closing date: 31st March 2023
Interviews: Week commencing 3rd April 2023

Please note that the supporting statement is an important part of the application and will be assessed as part of your full application. They will only accept applications with a supporting statement.

This organisation is committed to equal opportunities and welcomes applications from all sections of the community.

To Apply and for more information

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