Administrator - Senior Guidelines Officer

Reference

161791

Job Type

Full Time

Industry

Administration, Charity / Voluntary, Health / Nursing, Operations

Location

London

This charity are looking for an organised and enthusiastic individual who will be responsible for providing administrative support to haematologists with up-to-date clinical guidelines for the diagnosis and treatment of haematological disease.

Administrator - Senior Guidelines Officer
Reports to: Guidelines Programme Manager
Place of Work: London N1 (Hybrid working)
Salary: £33,000 - £35,000 per annum
Hours: Full-time (35 hours), they offer a mix of hybrid working (2 days per week in the office currently)
Benefits: Competitive

Founded in 1960, they are a registered charity and professional membership body. The object of the charity is to advance the practice and study of haematology and to facilitate contact between persons interested in haematology.

They have some 1,700 members consisting of doctors, scientists and nurses specialising in the field of haematology. They have the British Journal of Haematology as its official journal and offers a range of grants and scholarships for research.

Job Purpose & Responsibilities
The Senior Guidelines Officer’s role is primarily an administration role to organise and liaise with the relevant personnel and organisations to ensure the smooth running of the charity's Guidelines.

The Guidelines work is carried out by four volunteer task forces, each responsible for a specialist area: blood transfusion, haemostasis & thrombosis, haemato-oncology and general haematology. You will report to their Guidelines Chair and Vice Chair, and on a day-to-day basis are line-managed by the Guidelines Programme Manager. The Guidelines Programme Manager is part time, and the Senior Guidelines Officer manages the Guidelines work in the Manager’s absence.

The Senior Guidelines Officer will be responsible for arranging meetings of the four task forces, organising SharePoint areas for these groups to use, as well as providing support and training on this function.

This role will require you to support volunteers by managing the full guidelines process, as well as identifying areas in which improvements could be made to this administrative process. You will also ensure that all groups are kept up to date with relevant information to the Guidelines work.

You will also be responsible for carrying out general administration tasks, such as managing memberships of each volunteer group, recording the management of the guidelines work, ensuring all work is carried out in line with GDPR, and providing additional support and advice to Task Forces.

This role will also involve the management of the Guidelines content on their website, creating the Guidelines podcast series and working with the Communications Officer on promoting the work of the Guidelines team.

The Senior Guidelines Officer will be the first point of contact for their Guidelines, so will be responsible for answering external queries from volunteers, liaising with external bodies to ensure documents are reviewed.

Key Skills and Experience

  • Excellent organisational skills, including the ability to prioritise work and work to deadlines.
  • Preparing agendas and taking minutes is an essential part of the role
  • Excellent attention to detail.
  • Able to use a variety of IT/software (eg SharePoint, mailing software; website content management system; database)
  • Excellent written English
  • Managing a large number of highly skilled and busy clinical volunteers
  • Organising own workload
  • Working within quality assurance / quality control processes
  • Uses initiative
  • Works collaboratively and constructively with others
  • Willing to learn key terms relating to haematology.

Desirable

  • Able to speak with confidence with a range of external stakeholders
  • Has worked in a membership body mainly a health setting
  • Experience of working within medical or scientific setting Experience of similar settings

Please note they will start screening CVs and interviewing candidates from the start of advertising.

A successful candidate could progress to interview and offer before the advertised closing date.

If you are interested in this role, they would encourage you to apply as soon as possible.

Closing date: 9 October 2022
Interview dates: w/c 17 October 2022 (virtual or face to face)

To Apply and for more information

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This charity is is committed to equal opportunities and values diversity in its workforce. They know the value different voices bring and strongly encourage applicants from all backgrounds to apply and will keep applications open until they have satisfactory representation on their shortlist.